Accounts Payable

Travel and business Expense

Columbia University student, Employee or Visitor may be reimbursed for a valid Columbia University business related expenses. Prior-approval must be obtained from the PI or department.

If this is your first time submitting an expense report, you will need to fill out a:

W-9 form for US citizens and Resident Aliens  OR   W-8 form for Non-Resident Aliens.

Reimbursement form to be used:

CU employees and students please use This Travel and Business Expense form (TBER)

Visitors and non-employees please use Non-employees expense forms

This form is built on excel and it has a number of tabs. The first tab has a detail information of how to fill out the TBER.

For foreign travel currency exchange, you must use 

All original receipts must be submitted with a competed and signed form to your assigned staff. To find out who is assigned to you, please send email to The suggested timeline for submission is within 10 days of travel. But you have up to 90 days.

We recommend you setup Direct Deposit for your reimbursement. Please note the direct deposit you may have for your paycheck is not the same for accounts payable.

Do not use the below to submit expenses. It is only to request a new purchase.


All purchasing request must be sent by email to Please attach quotes and links to the email. We also need the project to charge and you will receive a ticket number.

Faculty seeking teaching support should use the Teaching Academic Support Form.

You can find CU preferred vendors list here.