General Advices

Writing

Read this paper about how to write a technical paper. Many ideas apply to writing proposals as well.
Read this paper about how to write sentences, paragraphs, etc.
And, of course, read Strunk and White. Many times.

Presentation

• Be very selective about the talk contents. It's almost always the case that you have more stuff than your audience can understand within a short amount of time. You should thus be very selective about what to include in your talk. What is the important thing about your proposal? What is neat, unusual, interesting to a listener? Figure it out, and say it in the talk, more than once. Do not try to include everything in your talk.


• Repeat the key points. Don't expect your listener to always follow your talk. It's a good idea to repeat and highlight the key points several times, for example, once at the beginning, once when you actually present them, and once at the end. Make sure your listener won't miss the most important stuff of your talk.


• Use an outline. A good way to keep your audience with you is to use an outline slide to describe the structure of your talk. I typically present an outline slide after the introduction of a talk. Then, as I go from one section to another, I may show the outline slide again, to let the audience know where we are.


• Get the timing right. Each content slide typically takes 1-3 minutes. Thus, for a 10 minutes talk, do not have more than 6-7 slides of real content! Note the title slide and outline slides do not count in this total because they take little time to present.


• Use visual aids, but do not abuse them. Pictures, animations are sometimes very handy at explaining complex ideas. However, use them only on the most important stuff; otherwise, they'll distract your listener.


• Above all else, practice, practice, practice. Practicing is the real key to give a good talk. I find it much more useful to practice aloud than to murmur to myself. If you can, try to give the talk in front of other people. Practicing is certainly the only way to get timing right.

Read this paper about things to avoid when giving a talk
Read this paper about how to give a good conference talk. Many ideas apply to the mini-talk you'll give.

Reading