Keep a master time (spread) sheet that contains for each room slot:
and each time slot:
- Room number, session title and number of participants;
- Power strips?
- White boards?
- Special A/V needs, such as DVD player;
- Food and status (caterer, when ordered, by whom);
- Room monitor (incl. cell phone number, if used)?
All local arrangement personnel, including the general chair, should
have a copy of this document.